Notes for Conference Poster Presenters Symposia

Congratulations on being selected by the EECERA Conference scientific committee as a poster presenter.

These suggestions are meant to be a helpful guide. They are based on feedback about successful presentations at recent EECERA Conferences. All poster presenters receive these notes and they will, we hope, give reassurance to those who may not have presented in this way before at EECERA. We also want to explain the committee’s aims and objectives.

simposiaIt was a common practice in the recent years at the EECERA that speakers use poster presentations. This gives them an opportunity to have a constructive, yet more relaxed dialogue with other conference participants and delegates who are interested in the presented poster, that is, research. This is why we have made sure that delegates at EECERA have their own space for these purposes, which will allow them to present their poster and their research. This way of presentation also allows passersby to get themselves introduced to your research. In particular this is effective because it gives other delegates the opportunity to learn something about your presentation before your actual lecture and dialogue with the audience. It will also create a better dialogue and help your peers get an insight into the matter that you will be dealing with.

Posters also seem to be rather effective in stimulating dialogue and this is why at DCU we encourage the presenters and speakers at the Conference to take this opportunity and make their own presentation poster. This is also a way to introduce your work and get connected with researchers and colleagues who are researching similar topics within the same field. Also, the participants emphasize that they have benefited from the feedback that they have received from their colleagues in this way. We at DCU believe that the Conference should be all about sharing experience and learning more from your colleagues, and this strategy seems to be more than effective.

After your programmed session you should ensure that all your materials are removed. A 1m x 1m space is available. It is your responsibility to keep the area tidy and leave it in a condition you found it in. It may therefore be necessary for you to bring pins, clips or non-permanent adhesive, such as ‘Blu-tac’, which leave no mark on removal.

Be sensitive to the fact that your audience is international. You may need to explain your national context and you should make your poster interesting, adding visuals to support and lift the content. Since, delegates will be introduced to the research in a language which is not their native language, it is helpful to have visual aid, such as infographics. You need to take into consideration that your audience will be coming from a wide range of professional backgrounds, and make sure that you adapt the presentation so that they can actively participate and feel included.

  1. The Preparatory Survey

We would recommend that you have a brief survey of your space well before the interaction session, if possible, on the previous day. Check the layout of the room, the availability of any equipment that you need and the location of electricity sockets. You should have notified the Conference Team by early Summer of your resourcing needs. Not all poster sites will have access to electrical sockets.

  1. During the Session

Begin on time. Introduce yourself and have some contact cards available. Try to make a balance between giving a presentation and having a dialogue. This will vary according to the number of delegates expressing an interest in your study but be prepared to listen as well as present.

Requests from your audience for copies of your presentation are your responsibility. You should consider bringing copies for distribution. Alternatively, you can ask delegates who want copies to leave their name and email address on a sheet and email them after the Conference.

  1. After the Session

We encourage you to respond to delegates who may wish to make further contact with you following your presentation. Make sure the area is left tidy and ready for the next session. Remove all material and return equipment. If your paper is successful in going through the Editorial Board’s formal peer review process, it will be accepted for the Journal. Presentation at the Conference is no guarantee of that happening. An abstract of your poster will be published in the Conference proceedings program, and will also be published online in a searchable archive of Conference proceedings on the EECERA website.

Enjoy your poster presentation and thank you for sharing your work. We hope your participation at this year’s Conference is fruitful and rewarding. We would also value your post conference feedback, so that we can continue to respond to delegates’ needs.

EECERA Trustees

April 2016